We
all know that staging a conference can be an ordeal; there are so many details
to get right. When trying to organize a great conference, you can start with
big ideas and concepts and try and make your program fit these, or you can try
and get the small details right and hope that will make it a great success.
This post gives you a mixture; small things that will hit the big idea.
Read on to find out how.
People come to conferences to network
The
above sentence is true for any conference, on any topic. How can you help this
happen? Well, make it as easy as possible. First, make name badges as visible as possible. You
can make them readable from a distance while keeping the overall size
reasonable by using large text and cutting down on unnecessary logos and
color. Just put useful information on there.
Next, give attendees time to network.
This is a massive win for conference organizers; you do less – program more
breaks into the schedule – and you get more. Do this proactively: expect
speakers to run over time, so make sure everyone can stock up on caffeine after
this overrun, use the conveniences and still have time for networking.
Serve people’s needs
Conference
goers have needs too, you’ve probably thought about the big ones: comfort,
food, drink etc. The smaller ones are also important. Think about the number of power sockets that
are available, most people are going to want to charger their smart phone or
tablet and they are going to need to keep an eye on it, so make sure you cater
to this need.
Similarly,
attendees will need
Wi-Fi. You need to do some sums about your venues Wi-Fi
capacity and how useful it’s likely to be when all those people are, hopefully,
uploading gripping photos of your conference at the same time.
Tell people what to expect
People
only really like nice surprises and then only a few. You can minimize the
surprise factor by distributing a short heads-up on what to expect. This will
really help people to get the most out of your conference.
As a limousine company,
based in Philadelphia, we can help to make sure that at least one aspect of your
conference runs to plan every time. We specialize in ensuring that ground
transportation service in support of conferences is nothing short of
immaculate. Our experienced team and high tech fleet are available today to
ensure you get the best deal possible. No matter if you are a party of one or
twenty, Philadelphia Limousine offers the ultimate luxurious travel experience
available. Our quality service and exclusive vehicles aside, what makes our
company distinctive is the care and attention we give each and every customer.
