In previous years the pricing models employed by companies offering business travel services was relatively transparent and easy to follow. Since the advent of comparison tables and websites, ancillary fees have crept in across a range of functions and services. This simple rule for business travel managers is to steer clear of these fees; however, doing that is easier said than done. This post gives you a few pointers to keep these fees down where possible.
Booking flights
The Ancillary fees for flights are relatively well known; check-in, seat selection, priority boarding, baggage, snacks, drinks and services. Airlines have truly un-packed all they offer these days and they’ll try and make you pay for it. The best way to find out what is the score is by looking at the small print to see if this is all included in the cost of the ticket. Baggage fees are an aspect that will probably affect all passengers but you may be able to negotiate a discount if you go direct to the provider. Another way of keeping these fees down is by encouraging traveler to just take carry-on luggage.
Booking accommodation
Hotels are attempting the same sorts of ploys as airlines to maximize profit. As with flying, look to see what is not included in the room fee. The two big sources of costs are parking and Wi-Fi. Wi-Fi in particular, can be misleading; you may read that internet access is complimentary but the speed and coverage can leave something to be desired. Similarly the hotel may offer complimentary Wi-Fi just in the public area. As before, you need to check the details thoroughly and can potentially save by speaking to someone in person.
Ground Transportation
If you’re considering using a chauffeured car service, the general advice is the same as for other aspects of business travel. Find a reputable firm and check the details about what will potentially cost more. It is also worthwhile speaking to a representative to ensure you fully understand their pricing model. Some firms may charge for baggage fees or taxes, and gratuity is always an area that needs inquiry.
Hopefully this short post will allow you to get better, more cost effective business travel services for your hard working employees. As a provider of corporate and luxury ground transportation, Philadelphia Limousine is proud to offer the highest level of customer service for any corporate traveler or event in the Greater Philadelphia Area. From the moment that we answer your call all the way through reaching your final destination, Philadelphia Limo Service is luxury travel done right.
Call our team today to see just how much we can offer.
