Ensure Your Event Budget Has No Surprises

Planning an event can be rewarding, exciting and a lot of fun. Sometimes however, it can be a challenging balancing act between delivering an outstanding show and staying within a tight budget. This short post gives you a few ideas about how to ensure that you budget stays under control and reassuringly boring.









Taxing budgets and travel
You need to ask about how taxes will be applied early on; assume nothing in this area. Airline travel can also contain taxes along with fees for baggage and tickets, so again check this early to ensure that you know what to expect.


Servicing
You should clarify with all service providers what the expectation is for gratuity and service charging. If this is not discussed upfront, you may be confronted with an uncomfortable fee for as much as 15%. Similarly, services from venues, like setting up, may attract additional and hidden fees – ask early.


Speaking of fees
Speakers can demand unexpected things at the last minute. You should assume that they’ll need accommodation, even if they’re from the area of your event. Also consider their transport, food and drinks.


Corking Overtime
An area that can sometime backfire is corkage, if the organizer is planning on saving money by bringing their own alcohol. At times this can amount to $10-$15 per bottle. Overtime can also be an issue if you run late and have not discussed things with your staff provider. If you’re planning on running late, it can be advisable to check if the venue expects you to cover the costs of taxis to get staff home.


We hope that this short post gives you some basic ideas about how to keep surprises away from your event budget. If you need ground transportation for your event, we can be of further assistance – Philadelphia Limousine is one stop shop for all your ground transportation needs in the Greater Philadelphia Area.  We are known for our personalized partnerships, flexible approach to corporate travel management, and our ability to tailor programs to our clients’ needs. Philadelphia Limousine Service ensures that everyone is provided excellent service from the start to the finish of your special event. Call us today to get the process rolling, you’ll not be disappointed!